Union University

Student Financial Planning

Student Financial Planning

Student Financial Planning > Policies and Practices

General Policies and Practices

The Office of Student Financial Planning makes every effort to communicate effectively to our students the policies and practices used by our office in the process of administering financial assistance. Most of the policies regarding federal and state assistance are statutory in nature. Other policies and practices have been developed by our office to ensure efficiency, accuracy, and understanding of the financial aid process. Students and parents will want to familiarize themselves with the policies and practices outlined in this section.

APPLICATION

  1. New applicants for financial assistance must submit the Union University Application for Scholarships and Financial Assistance for the appropriate year in order to be considered for any type aid. Applicants for federal and/or state assistance must also file the Free Application for Federal Student Aid (FAFSA) for the appropriate year. Applicants for Scholars of Excellence, Union TBC Award, Engineering Scholarship, Church and Convention Ministry Scholarship, TN Scholars and Minority Scholarship must submit separate applications for these scholarships. Applicants for on-campus employment must complete a separate online application for employment.
  2. Returning students wishing to reapply for federal and/or state funds must file the FAFSA or Renewal FAFSA. It is the student's responsibility to complete this application by the deadline.
  3. All students are required to notify Student Financial Planning of any other scholarships, loans, or other assistance received from sources outside the university.
  4. Returning students' financial need will be evaluated each year and appropriate increase or decrease in the amount of assistance offered will be made.
  5. Applicants for Federal Stafford, PLUS and/or GradPLUS Loans are required to maintain half-time enrollment status in their program of study. Students must be enrolled full-time to receive any institutional assistance.

AWARD NOTIFICATION

  1. Applicants will be notified of their award package via an Award Letter. The award letter will only need to be returned to the Office of Student Financial Planning if the applicant is reducing or declining any award.
  2. Federal Stafford Loans are awarded each academic year from a serial Master Promissory Note. Notification of the amount is made to the student via an Award Letter. Students must complete a Master Promissory Note and Entrance Counseling on studentloans.gov to begin the loan certification process. The award letter will need to be returned if reducing or declining the Stafford loan amount(s).
  3. Federal Stafford Loan, Federal PLUS, GradPLUS, and Alternative Loan amounts shown on the Award Letter reflect the gross amount of the loan. The net amount of disbursements may be up to 3% less, due to fees deducted by the lender.
  4. Most awards are divided evenly between fall and spring semesters. The Award Letter indicates how each award will be divided between terms.
  5. Most scholarships from outside sources will show on the award letter simply as "Outside Scholarship" and will be divided equally between fall and spring semesters unless otherwise indicated by the donor.
  6. Award for Workship/Work-Study is the amount a student may expect to earn during the academic year contingent upon actual placement in a job assignment and actual hours worked. Recipients must report to Student Financial Planning upon arrival on campus for job assignment and clearance.

DISBURSEMENT

  1. Disbursement of awards for a term (excluding Federal Work-Study and Institutional Workship) is made by crediting the student's account.
  2. Students on Federal Work-Study will receive a direct deposit for hours worked. Students on Institutional Workship will have the amount earned each month credited to their student account, unless the amount earned exceeds any balance owed on the student account. Students will receive a direct deposit for the amount earned which exceeds the amount owed.
  3. Federal Perkins Loan funds will not be disbursed until the recipient has signed a Promissory Note and completed Perkins Entrance Counseling. Union TBC Award, Engineering Scholarship, CCMS Scholarship and TN Scholars funds will not be disbursed until the recipient's approved application is on file in the Office of Student Financial Planning.
  4. The lender will notify the loan borrower of the estimated disbursement dates for Stafford and PLUS loans. Funds received electronically by Union University will be posted to the student account within three business days.
  5. If the student account of a recipient of federal or state aid shows a credit balance, a direct deposit will be issued by the Office of Business Services within 14 days of the credit balance occurring.

ADJUSTMENTS

  1. Original award amounts for non-tuition based institutional funds, federal and state grants assume the federal/state standard for full-time enrollment (12 credit hours per semester). Students enrolled in fewer than 12 hours per semester may have these award amounts adjusted as required by federal and state regulations and university policy. Students enrolled in less than 12 credit hours in their final semester prior to graduation will receive a pro-rated award amount.
  2. Original award amounts for tuition-based award packages assume enrollment of 12-16 credit hours per semester. A student taking more than 16 hours will have his/her award package pro-rated according to actual hours enrolled and terms of the particular scholarship.
  3. Financial assistance will be adjusted should a student withdraw from all classes, according to the Refund Policy of Union University published in the current catalog and federal law which may apply. Examples of the calculation of the refund and/or return of financial assistance are available in the Office of Student Financial Planning.
  4. A student's aid may be adjusted per federal regulations should the aid exceed the student's need as determined by the FAFSA. Institutional aid may be adjusted if the sum of all scholarships exceeds the direct institutional costs.
  5. If the verification process for federal/state aid causes a change in the student's eligibility, awards will be adjusted accordingly.

REQUIREMENTS/PROVISIONS

  1. Some scholarships require the student to maintain a minimum GPA in order to retain the scholarship. Such requirements can be viewed at www.uu.edu/financialaid/awards.cfm. Federal and state aid requires that the student maintain Satisfactory Academic Progress according the policies established by the Office of Student Financial Planning. Failure to meet GPA requirements will cause the student to lose that assistance.
  2. Scholars of Excellence Scholarships may be applied towards regular hours for fall, winter, spring, or summer terms for the first 128 hours taken at Union University. Missionary Dependent Awards will receive 6 total hours free tuition per year in Winter or Summer. Academic Scholarship and CCMS are awarded for a maximum of eight regular semesters. Transfer/Academic Leadership Scholarship is awarded for a maximum of 4 regular semesters.
  3. Students must meet the requirements of Union's Standards of Satisfactory Academic Progress for Financial Aid Eligibility in order to receive Federal/State Grants and Loans. Qualitative requirement: Achieve 1.5 GPA upon completion of the first 24 credit hours; maintain 2.0 after completing 48 credit hours. Quantitative requirement: Successfully complete a minimum of 67% of credit hours attempted (cumulative). Maximum Time Frame: Complete degree program within 150% of the published length of the program. If a student loses eligibility for federal funds due to failure to meet these standards, appeal may be made through the Office of Student Financial Planning.
  4. Upon graduation or withdrawal from the university, recipients of a Federal TEACH Grant, Federal Perkins Loan or Federal Stafford Loan are required to complete exit counseling at www.mappingyourfuture.org.

DISCLAIMERS

Verification Policy

Effective Fall 2012

Verification is the process of confirming the accuracy of data reported on a student's Free Application for Federal Student Aid (FAFSA). This is accomplished by comparing that data with documents such as federal tax return transcripts, W-2 forms, verification forms, and other documentation which the student and/or parent may be required to submit to the Office of Student Financial Planning.

SELECTION

NOTIFICATION

VERIFICATION DEADLINE

CORRECTIONS

ADJUSTMENTS FOR SPECIAL CIRCUMSTANCES

AWARDS

OVERPAYMENT


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